Knowing the advantages of Office 365 vs. Office 2019

On the surface, Office 365 and Office 2019 appear to be the same product. The main distinction is that Office 365 is an online product with some offline functionality, whereas Office 2019 is a standalone software that does not require internet access but can (currently) interface with some Microsoft cloud services.

However, there are a number of less noticeable variances that can add up quickly, so it’s critical to choose the proper one for you. Here’s a simple guide to get you started.

How do you pay for the goods?

Office 365 is a monthly subscription service. Office 2019 is a one-time-only purchase. This means that you may possibly spend more for Office 365 than you would have if you had just bought Office 2019.

In practise, though, most businesses put their cash flow first. As a result, they would likely be willing to pay a little more in exchange for the ability to replace unwieldy capital expenditures with more manageable operating expenses. Furthermore, basic office software is almost certainly a tax-deductible expense, making it much more acceptable.

Similarly, the subscription-based feature of Office 365 can make life a lot easier for businesses with variable employee counts, such as depending on the time of year. When you hire a new employee, you may simply start a new subscription and then cancel it when they depart. This is far more adaptable than Office 2019, which is something that modern businesses are increasingly appreciating.

Office 365 vs. Office 2019: What’s the Difference?

The software Office 365 is sold by the number of users who have access to it. This means that the selected user can use any device to access the web portal (provide it meets certain hardware specifications).

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By contrast, Office 2019 is installed on a single computer and can only be used on that computer. As a result, it’s clear that Office 365 is by far the most practical alternative for businesses that desire flexibility.

This adaptability isn’t only about the place (though that is arguably the most appealing aspect). It also implies that businesses can cater to a variety of hardware preferences. For example, according on user preferences, you may have PCs, Macs, and Chromebooks all running beside each other (and budget).

How do users receive updates?

Because Office 365 receives continuing upgrades to improve its functionality, and Office 2019 only receives security updates, it’s difficult to make direct comparisons between the costs of Office 365 and Office 2019. On the one hand, you could argue that the Office 365 updates are only worthwhile if you use them. Microsoft, on the other hand, has built its business on understanding and delivering what its consumers want.

What is the relationship between the products and cloud services?

Office 365 is accessed via an online interface and is tightly integrated with Microsoft’s other cloud services, including Microsoft-hosted Exchange, OneDrive storage, and Skype for Business. Integration with third-party cloud services is also possible (albeit limited). Microsoft’s cloud services are presently integrated with Office 2019, but only during its “mainstream” era, which runs through October 2023.

It’s unclear how much, if any, integration future standalone office products will have with cloud services. In reality, at least from Microsoft’s perspective, it’s unclear how much longer standalone office products will be available.

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Microsoft has been outspoken in its belief that Office 365 is the way of the future and that it wants to encourage users to transition to it. One alternative strategy would be to market its standalone Office product as strictly for offline use and charge extra for the ability to integrate with the company’s cloud services.

Offline functionality of the products

Office 365 is a cloud-based service with some offline functionality. Office 2019 is mostly an offline application with some online functionality. As a result, if you plan to utilise Office 365, you must have complete confidence in your ability to maintain a steady, dependable network connection.

Speed is less crucial than consistency and dependability (though you don’t want your network to be too slow). Basically, users must be able to operate uninterrupted by network congestion or outages.

This need may have been a huge impediment in the early days of Office 365, at least for SMBs, which were the intended target market for Office 365. These days, however, even SMBs should be more than capable of supplying the essential network connectivity.

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Evangeline Christina is a Cyber Security Enthusiast, Security Blogger, Technical Editor, Certified Ethical Hacker, Author at Previously, he worked as a security news reporter in a reputed news agency.


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