Can I use Office 365 offline?

Microsoft Office 365 subscriptions require Internet access to sign-up. However, Word, Excel and PowerPoint can be used offline. Microsoft installs the desktop version of Office 365 on your computer as if it were a purchase. To maintain your subscription and prevent apps deactivating, you will need to log in every 30 days.

Access to Online Documents

Office 365 has a feature you might not have access to while offline: the ability to access documents from the cloud. Office 365 saves your Office documents automatically to OneDrive, Microsoft’s cloud storage service. This can be overcome by sync your computer with OneDrive before taking it offline. OneDrive documents are saved to your computer when you sync it. This allows you to access them offline. Any documents that you have edited offline will be automatically uploaded to OneDrive the next time you connect to Internet.

Office 365, the latest version of Microsoft Office software, has been merged with online functionality so that you only need an Internet connection to perform most tasks.

Is it possible to work offline?

How autosave works?

Your changes to an online file in SharePoint and OneDrive will be saved to your local computer in case you lose your connection. This allows you to work even when you aren’t sure if your connection is secure.

Autosave can be invaluable in situations when you need to switch Wi-Fi connections, such as flying or attending a lot of meetings. It can also be useful if you are conducting interviews or similar activities and don’t know if there will be connection wherever you go.

It can be more difficult to start offline.

Offline work

Microsoft explains how you can work offline using its Office Support Page.

It is possible to start a new document offline using its app. However, you cannot create one using a template because they are stored online. Because they are stored online, you also have a smaller selection of fonts.

Files stored on your device can also be opened. They can’t be accessed through SharePoint or OneDrive without opening them at least once through the online application.

You can also save files offline. You can still sync changes to an online file location such as OneDrive, SharePoint, or Dropbox by downloading it from OneDrive. Even if you work offline, any changes made will be saved to the parent file online when you have an Internet connection. However, you may need to save any further changes by clicking File>Save.

Office 365 is based on online functionality, but if you do it correctly you can still get as much from it offline.

Office 365 works offline. To maintain your subscription, you must connect to the internet at least once every 30 days. Office 365 will notify you when it is time to connect.

The pros & cons

The Office 365 market is still small, but it is growing. Three compelling reasons to subscribe to Office 365 are listed below.

  1. If you work in more than one place.
  2. Access Office files from different devices
  3. If you support many users in your organization, and plan to keep them updated on the latest versions.

5 Tips for Working Offline With Office 365

Office 365 is a fully-featured offline solution that allows you to work efficiently even without an internet connection.

Office 365 is available in 3 business plans. You will need to buy a plan that allows you to access Office offline, even if you don’t have an internet connection.

1. Select an Office 365 plan with offline access

Office 365 Business essentials: Your team can use email and Office Online with 1 TB file sharing and storage per person. This plan doesn’t allow users to work offline using Office 365.

Office 365 Business Although Office 365 doesn’t include email, it does include a full version Office for Macs and PCs. This option also offers 1 TB file storage.

Office 365 Premium: This version of Office 365 is the most popular. It offers the most features. This plan includes hosted email and full Office versions for Macs and PCs. It also offers HD video conferencing, file storage and 1 TB.

2. Login to maintain your subscription active

You can use Office 365 offline if you have an Office 365 Business Premium or Office 365 Business Premium subscription. This means you can download full versions of Office to each user’s computer for offline use. Only one requirement is that each user logs in every 30 days to keep their account active.

3. What’s in Office 365 offline versions?

You can access Word, Excel and PowerPoint if you have an offline Office version. Some features online-based apps like Lync or OneDrive may not work if you are offline.

4. Make sure OneDrive is properly synced

OneDrive lets you work with documents in the cloud, provided you sync them before you lose your internet connection. You can access your OneDrive documents from anywhere you have an Internet connection by ensuring that it is synced to your computer. OneDrive will automatically sync with your cloud account once it detects an Internet connection. This will ensure that all your documents are up-to-date.

5. Ensure your offline versions of Office are updated

Office 365 has the advantage of allowing you to access the most recent versions of Office on your desktop computer if you have a sufficient subscription. You can’t make sure you have the most recent version of Office 365 if you don’t have an internet connection. You can prevent any issues from occurring by connecting to the Internet regularly.


Please enter your comment!
Please enter your name here