For a firm to succeed, efficiency is critical. Any organization may become more effective by being able to develop, collaborate, and communicate in a seamless manner. Having access to productivity tools that allow workers to accomplish their jobs more simply – and from any location – allows businesses to be more adaptable and competitive in their industry.
Microsoft Office 365 is a productivity suite that includes products such as Word, Exchange, Excel, SharePoint, Teams, and more. Because Office 365 is cloud-based, users can access the complete suite of features from any location, on any device, as long as they’re connected to the internet.
Office 365’s products complement one another and function together effortlessly, making it a must-have for any organization.
Top Ten Office 365’s Benefits
You’ve probably heard of Office 365, but do you realize how much its features and capabilities can improve your company’s workflows, collaboration, and efficiency?
You’ve come to the perfect site if you’ve ever wondered, “What are the benefits of Office 365 for Business?” Here are ten big Office 365 benefits that will change the way you and your workers (especially those who work remotely) work.
1. The Ability to Work from a Distance
As more firms implement remote work practices, it’s critical that you’re able to provide your virtual teams with the tools and technologies they need to operate efficiently on the road. 70% of modern professionals work remotely at least one day a week, and 53% work remotely at least half of the week.
One of the most appealing features of Office 365 is that it allows customers to work from anywhere with internet access. Emails, files, and popular Office program (such as Word, PowerPoint, and Excel) can all be accessible from any location and device because Office 365 is totally cloud-based. This is especially useful for businesses with a large number of workers that work remotely or travel frequently.
2. A subscription-based business model for scalable expansion
Office 365 gives you more freedom and allows you to scale up and down as your organization grows. For starters, you’ll be able to mix and combine business apps to create your own personalized solution that caters to each user’s or department’s specific requirements. Furthermore, because Office 365 is a subscription-based service, you may easily add or remove users by simply adding or removing licenses.
You can then stop paying for the software-as-a-service rather than continuing to pay for an account that is no longer in use if an employee leaves. You can add a new account without having to alter the entire system if a new employee is hired. Your firm may scale in a simple and cost-effective way without having to make a long-term commitment to a software license for each employee.
3. Business Collaboration Streamlined
When you have a large number of remote employees in your company, teamwork suffers because everyone isn’t working from the same location. Your employees will require access to modern corporate collaboration tools that allow them to brainstorm, collaborate on a project, or go over revisions and approvals remotely and in real-time if they don’t have access to that continual face-to-face engagement.
Office 365’s collaboration features are created with distant employees in mind because it is a subscription-based program that employs internet connectivity features. Your employees, for example, will be able to use Microsoft Teams, Microsoft’s all-in-one communication center, with Office 365 Business Premium. Users will be able to simultaneously work on and edit online documents, share comments and go through adjustments in real time, and participate in audio or video conferences to discuss changes or grant approvals—even if all team members aren’t physically there.
4. Virtual Communication Made Simple
According to Buffer’s 2019 State of Remote Work Report, communication and collaboration are the most difficult aspects of working remotely for 17 percent of remote workers.
Giving your remote workers the tools they need to connect effectively with their teams might be the difference between engaged, successful teams and lonely, dissatisfied workers.
Many of Office 365’s features and benefits are geared toward facilitating efficient remote collaboration. Users will be able to communicate more efficiently than ever before with Microsoft Teams, Skype for Business, Outlook Groups, Sway, Yammer, SharePoint, and other Office 365 products, regardless of where they work or what device they use.
5. Software Costs are Lower
One of the most significant benefits of Office 365 is that it can help your company save money on software. You only have to pay for the software you use because it is a subscription-based service. You can mix and match plans as needed because not every employee will require the same tier of software based on their work description or security clearance.
For example, for your highest-end customers that require additional features, such as C-Suite executives or team managers, you may purchase Business Premium or Office 365 Enterprise E3. Then, your line-of-business personnel can use the less expensive Office 365 Business Essentials plan, which saves you money on all the extra features they’ll never use.
6. Advanced Security Features
The cloud is frequently misunderstood as being insecure. However, it isn’t inherently any safer or less secure than an on-premise system. It all depends on how you utilise it and the security measures you implement.
Office 365 comes with a number of built-in security safeguards to protect your company’s data. Among the most notable are:
- Message Encryption: This function allows you to send encrypted email, which prevents anyone but the intended recipient from accessing the contents. Encryption works regardless of the recipient’s email service.
- Advanced Threat Analytics (ATA): ATA detects and alerts you to suspicious activities using analytics and machine learning.
ATA has built-in intelligence that allows it to learn, analyse, and identify typical and suspect people or devices in real time, keeping you informed.
Emails are screened for dangerous links and attachments as they arrive on your network as part of this feature. If it detects something suspicious, it will prevent the malicious attachment from being downloaded. The receiver will still get the email, but will be informed that the attachment is missing.
- Mobile Device Management: This feature assists you in securing and managing Office on employees’ mobile devices in order to protect sensitive company information. You can set up and manage device security policies, erase a device remotely, and look at detailed device data.
- Data Loss Prevention: This software keeps an eye on your emails and protects important information from leaving your company.
When activated, all emails sent and received by a company are scanned for sensitive data such as credit card, passport, or social security numbers.
7. Advantages of Office 365 Email
Your emails, calendars, and contact information are automatically synced with Outlook 365 for Business, so you can access the most up-to-date versions from any device you connect into. Plus, with 100 GB of storage, you may personalize every email by establishing a custom format, including graphics, and using your own domain name, as well as save all the emails you need on hand.
Outlook 365 for Business’s streamlined admin portal allows you to set up new user emails, restore deleted accounts, create custom scripts, and more from any place. Anti-malware and anti-spam filtering from industry leaders may help safeguard your company and its employees from email risks like phishing scams, keeping your sensitive data safe and secure.
8. Capabilities for storing and sharing files
Another important feature of Office 365 for Business is the ability to store and share files. You’ll be able to access all of your files with One Drive regardless of which platform you’re using, whether it’s a Windows, Mac, or mobile device. You’ll also be able to securely exchange files both inside and outside your company, ensuring that coworkers, customers, and clients have access to the data they need to keep things running smoothly.
Then, using SharePoint, you can securely share and manage documents, files, and apps to improve teamwork and collaboration. SharePoint through Office 365 makes it simple to collaborate on a project with two remote employees or to transfer content back and forth with a customer for modifications and approvals.
9. Business Intelligence (BI)
From customer-generated data to information about how your employees perform, Office 365 can give you with useful data insights that can help you do business better. Your employees’ everyday use of Office 365 business apps will help you collect, organize, and analyze data so you can rapidly uncover inefficiencies or areas for development.
You’ll be able to comprehend the statistics you’re gathering and use them in ways that allow you to work smarter, not harder, with easy-to-read data dashboards. Office 365 can also recommend layouts, designs, and images for client-facing presentations as well as internal team workshops or briefings, thanks to AI-powered presentation capabilities. All of your digital presentations will look clean and professional as a result of this, and you won’t have to spend numerous hours manually preparing them.
10. Round-the-clock assistance
All Office 365 for Business tiers include phone and online access to Microsoft support 24 hours a day, seven days a week. Furthermore, by enrolling in Protected Trust’s Teams on Any Surface program, the advantages of Office 365 and your access to support will be amplified. You’ll gain rapid access to Microsoft software and the assurance that you’ll always have the most up-to-date features and capabilities with this program.